Registry#

Applies to: Social Registry, SP-MIS

This guide is for users (program staff, operators) who work with the OpenSPP registry.

Overview#

The Registry is the foundation of OpenSPP. It stores information about individuals and groups (households) who may receive benefits from social protection programs. Before someone can receive benefits, they must first be registered.

A registrant is any person or group recorded in OpenSPP. Registrants become beneficiaries only after they are enrolled in a program.

What you can do#

Task

Description

Register individuals

Add new people to the registry

Register groups

Create households or other group types

Search and filter

Find registrants using various criteria

Import data

Bulk load registrants from CSV/Excel files

Export data

Download registrant data for analysis or backup

User roles#

Your access to registry features depends on your role:

Role

What you can Do

Viewer

View registry records only

Officer

View and edit records, create new registrants

Manager

Full access including delete operations

Administrator

Full access plus configuration settings

Guides in this section#

Registration#

Data management#

Key concepts#

Individuals vs groups#

Type

Description

Example

Individual

A single person

Maria Santos, age 35

Group

A collection of related individuals

The Santos Household (4 members)

Groups contain individuals as members. One member is typically designated as the head of the household.

Registration vs enrollment#

Stage

Meaning

Registered

Person/group exists in the registry

Enrolled

Person/group is actively receiving benefits from a program

You must register someone before you can enroll them in a program.

Next steps#